Academic Program

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To earn the degree of Bachelor of Arts or the degree of Bachelor of Science a student must:

1. Complete a minimum of 124 credit hours, with a minimum of thirty-four different courses.
2. Complete the degree requirements of one of the established majors or a special major approved by the Curriculum and Education Policy Committee.
3. Complete the Liberal Studies curriculum requirements.
4. Achieve a minimum cumulative quality point average of 2.0 and a minimum of a 2.0 average in courses taken in the major.
5. Complete a minimum of twenty-four of the last thirty credits at Saint Michael’s.
6. Transfer students must be in residence for at least one academic year immediately preceding their graduation. They must earn a minimum of thirty credits, including at least eighteen credits in their major, at Saint Michaels College.
7. Apply for graduation by filing an “Intent to Graduate” form at the beginning of the academic year in which the degree is expected.

It is the responsibility of the student to enroll in the appropriate courses in order to meet degree requirements.

The Special Major is a student-designed, integrated course of study independent of established departmental or program requirements for majors. While the Special Major provides students with some flexibility regarding their plan of study, this plan must be developed in the context of some nationally or internationally recognized area of inquiry. Students interested in a Special Major must write a proposal that documents a carefully thought out academic plan, taking into account not only an array of courses but also their sequence and their integration in the overall course of study. The proposal must articulate clearly how the Special Major would enhance a student’s academic experience and further their educational goals, and why their educational objectives cannot be fulfilled in the conventional manner. The purpose of a Special Major is to allow students to examine in depth a field of study not specifically covered by established departmental majors or programs. The Special Major may not be used to avoid the requirements of an established major or to abbreviate the requirements of a double major.

Before writing the proposal for a Special Major, a student should identify and consult with a primary faculty advisor. This advisor will guide the student through the process of writing the proposal, help the student incorporate any changes recommended by the College, and will serve as the student’s advisor if the proposal is accepted. The student should submit the proposal and supporting materials to the Dean of the College for review by the Curriculum and Educational Policy Committee during the sophomore year, or at the latest, during the first semester of the junior year. No GPA minimum will be imposed, but applicants should be in good standing, and the Curriculum and Educational Policy Committee will take prior course work into account.

Students with a cumulative quality point average of 3.0 or better may be allowed to pursue a double major. The signatures of the academic advisor, department chair, and the Assistant Dean of the College are required. In the case of double majors, one in a department that awards the bachelor of science degree and the other in a department that awards the bachelor of arts degree, the student will, at the time permission is sought from the Assistant Dean to double major, indicate which degree will appear on the diploma. Both majors will be indicated on the transcript. Request for a double major should generally be made by the end of the junior year.

A minor in a particular field of study may be satisfied by enrolling in approximately eighteen to twenty-one credits, and meeting other department specifications. Formal declaration of a minor must be made in the Office of the Registrar. A minimum quality grade point average of 2.0 must be attained in a minor.

Electives are the courses that are neither required within the major field nor a Liberal Studies requirement. Depending upon the requirements of the major, a student may have many or few electives. Since the range of Liberal Studies courses is also diverse, the student has considerable flexibility in course selection. Some students select electives to complement their major, while others use them to explore alternative disciplines or optional career paths.

Commitment to Study Abroad

Students are strongly encouraged to spend a semester (or an academic year) in an international setting sometime during their undergraduate studies at Saint Michael’s College. The knowledge, skills and cultural awareness acquired through living and studying in a different culture are vital for success in today’s global environment. Our aim is to help students engage in meaningful academic experiences in culturally different environments in hopes that they will return with broader insights and self-explored understanding of the “fundamental dignity and value of each human person, and responsibility as citizens in an age of cultural diversity and internationalization.”

Course credits earned abroad and pre-approved for transfer credit will be directly applied toward graduation. The Office of Study Abroad works with academic departments to develop appropriate program options to meet the academic needs of students and approves programs that support the mission and values of the institution. Students who study abroad for a semester pay Saint Michael’s College semester fees (tuition and housing) and in turn the College pays the overseas program’s tuition, housing, meals and airfare up to the amount of the SMC semester fees. Institutional aid and scholarships apply.

Program Types

There are many study abroad models available to students. These include:

1. Language programs in non-English speaking countries. These programs enhance language and cultural skills in the target languages offered at the College (i.e. Spanish, French, Japanese) or provide students with access to languages not taught on campus (i.e. Swahili, Arabic, Chinese). Students can complete their Second Language Proficiency Requirement through study abroad.
2. University programs in English-speaking countries. Study options in English speaking universities often allow for full access to a university’s course offerings. This is a valuable option for students who may need to fulfill a specific SMC course requirement while abroad.
3. Field based study programs. These programs give students extensive exposure to different cultures and provide opportunities for field research or independent study projects related to a specific theme or topic. These programs are often based in developing countries or non-traditional settings. 
4. International internship programs. Internships allow students to gain hands-on work experience by requiring a full semester of course work plus an academic internship within a specific field of study. Internship placements are often with businesses or organizations that focus on international business, film and television, heath services, art and education.
5. International service-learning programs. Service-learning programs offer students a chance to take courses and earn academic credit for work with community based projects or services. Foreign language skills are a plus, but programs in English speaking countries are also available.

Unique Saint Michael’s Programs

Students in elementary and secondary education are encouraged to consider a semester with the Advanced Studies in England (ASE)program in Bath, England. The program’s educational theory course linked with a supervised practicum in a local British school offers academic and practical exposure to a non-American educational system. ASE’s strong academic focus, coupled with its attentive support services, combine to make this is an excellent match for SMC students seeking to study in a small, academically challenging program.

Exchange programsat various international universities provide the independent student with direct enrollment and immersion into a new culture. Current SMC exchanges are in Japan, Mexico, Korea and Thailand. In “exchange,” students from SMC partner institutions have an opportunity study at Saint Michael’s College.

North American programs offer students unique semester experiences within the United States. The Washington Semester Program in D.C., a service-learning program with the Lakota Nation in South Dakota, and Sea Semester of Woods Hole in Massachusetts are just a few of the options available for U.S. based off-campus study.

Short-Term Study programs are developed each year by Saint Michael’s College faculty to expose students to unique cultures and academic topics. Faculty led programs can range from studies of the slave trade in Ghana to the medieval culture and society of France to tropical ecology in Costa Rica. Short term program offerings change from year to year as new courses are developed or popular programs revisited.

Application Procedures

Students can apply to study in Africa and the Middle East, Asia, Europe, the Pacific Rim, and Latin American through a variety of programs reviewed and approved by Saint Michael’s.

Students should plan early for study abroad and are encouraged to work with their advisors and the Office of Study Abroad to develop study plans that maximize study options.  Applications are due the semester prior to the study abroad semester and most students study overseas during their junior year. Semester programs require a minimum cumulative grade point average of 2.8 and approval from the student’s academic advisor. Students submit applications to the Office of Study Abroad and to their study abroad program. Course credits earned abroad transfer but grades from study abroad are not calculated into a student’s Saint Michael’s College GPA. There is currently a cap of 50 students for spring semester study abroad.

Professional career counselors provide assistance in career planning and job-search strategies. Few students can ignore the pressure to decide what they will do after they graduate from college. It is important that students take advantage of the resources available for exploring career possibilities early in their college careers.

Career Planning: The aim of career planning is to aid students in making educated decisions regarding course and major selection, and in analyzing their individual skills and interests. They are also taught how to research career fields and to identify occupational and educational opportunities. Each activity is designed to enhance satisfaction with career choice. In addition, self-assessment instruments and a computerized career guidance system help students identify interests, abilities, and values, and to relate these to the world of work.

Internships: Interested students are assisted in locating appropriate work-related experiences which will allow them to explore career possibilities and to develop work-related skills. Both credit-bearing and non-academic (non-credit) internships are possible.

Job-Search Assistance: Guidance is offered in formulating career objectives, researching employers, and identifying job openings. Workshops on resumé writing, interview techniques, and job-search strategies are offered regularly. An active on-campus recruiting program is maintained as well.

Part-time Job Service: Career Development also offers a part-time job service to assist students in obtaining part-time and summer employment in the greater Burlington area and throughout the country.

Academic Advising

Academic advising at Saint Michael’s College is integral to the work of a learning community. Over the four years of an academic career, students assume increased responsibility for shaping their learning and coursework. The relationship of advisor to advisee in this process is not divorced from the teaching context; rather, it is an extension of the focus upon students and the development of autonomous learning. Throughout, students remain responsible for their own course selections in planning successfully to meet all graduation requirements. In support of this work, academic advising has four principles: it is learning centered, student focused, information rich, and multi-layered.

During summer orientation students are assigned a temporary academic advisor, and they receive a permanent advisor at the beginning of their first semester. Students are encouraged to reflect on their choice of a major and overall course selection which culminates in the formal declaration of a major by the end of their fourth semester and the development of a plan for their remaining studies. Students who change their major will be assigned a new advisor in that chosen major. Academic advisors formally meet with students prior to registration for each semester as well as informally throughout the year to develop their plan, review progress toward requirements, and select courses which best meet the students’ educational goals.

Pre-Law Advising

Many Saint Michael’s students are interested in pursuing a law career. While some enroll directly in law school, the majority wait for a few years. There is no specific pre-law major at Saint Michael’s, nor do law schools recommend any one major as a prerequisite for law. To develop the background and skills necessary for success as a lawyer, students are encouraged to choose a major that will be intellectually challenging for them. Pre-law students are urged to choose their major according to interest and ability and thereby develop critical thinking and writing skills. Pre-law advising is offered through Professor Traci Griffith, a 1999 graduate of Notre Dame Law School (Journalism and Mass Communications) and Chris Clary (Student Resource Center). The Pre-Law handbook on the Student Resource Center Web site provides information on the law school application process and links to law schools and professional organizations.

Pre-Health Career Advising

Pre-medical, pre-dental, pre-physical therapy, pre-veterinary, pre-podiatry, pre-optometry and pre-nursing students are advised by the Pre-Allied Health Advisory Committee.

A student may follow a program which provides all of the courses necessary to gain admission to medical, dental or other allied health programs. While many students choose to major in one of the sciences, students in other majors may elect the courses required in preparation for the various allied health graduate programs.

Each professional school has additional specific requirements. Our biology major satisfies most of these requirements. A student may, however, elect to major in any subject and complete the pre-professional courses as electives. Any student doing this should enroll in the first-year biology course sequence as a first-year student and consult with the chairperson of the committee, Biology Professor Donna Bozzone, during the early part of the first year.

Members of the Pre-Allied Health Advisory Committee work closely with students who plan to seek admission to medical, dental, and other graduate programs. They seek to assist students in their course selection, preparation for the Medical College Admission Test (MCAT), Dental Admission Test (DAT), Graduate Record Examination (GRE), and the application process itself.

Graduate School Placement

While at Saint Michael’s and after graduation, students will find guidance concerning graduate study from their academic advisors and members of the Student Resource Center staff.

Library and Information Services

The Durick Library provides facilities for research, collaboration, quiet study, and access to information resources in print and electronic formats. The library includes an online reference area, reference and circulation staff available to assist students, ample seating, two computer labs and spaces conducive to individual and group study. Seating capacity totals over 650, with 50 private study carrels. The college’s wireless network is available throughout the building. Services include:

Research assistance most hours that the library is open;
Individual research consultations with a reference librarian;
Research instruction classes and workshops;
Credit-bearing courses on research methods.

The library’s collections include 270,000 book and periodical volumes, access to 42,000 electronic and print journal titles, 10,000 electronic books, 9,000 video and audio recordings and many other materials including course reserves and maps. A wide variety of electronic resources include research databases, multimedia databases and software applications. Most electronic resources are accessible through the library home page on the College web site at www.smcvt.edu/library.

The Durick Library is open 100 hours per week while classes are in session, with extended service during final exams. All of the electronic services, including the online catalog and research databases are available 24 hours per day via the campus network. Most databases can be accessed off campus as well. 

Interlibrary loan services are available to students through participation in state, national and international networks for books, articles, and other information resources not found in the library’s collections. Interlibrary loan requests may be made from most library databases and an online form is available on the library Web site.

The library provides courses and workshops for students in research methods. These offerings promoting information literacy include credit-bearing courses, such as LS 101, Introduction to Research in an Electronic Environment, and LS 300/LS 343, Technology for Teachers, as well as non-credit workshops and individual tutoring. Schedules of offerings are published each semester and are available on the library web site.

The College’s Archives Department is located in the Durick Library. It houses Saint Michael’s Rare Book Collection and is the designated repository for official records of Saint Michael’s College and the archives of Society of Saint Edmund. The Archives include official records and manuscripts; student records; college publications; administrative papers; video and audio recordings; microfilm; and photographs relating to the history of the College. The Society of Saint Edmund Archives includes official records for the Society and manuscript materials from individual members.

Contact information: Main number 802-654-2400. Reference Assistance: 802-654-2405 or e-mail referencelibrarian@smcvt.edu. Library web site: www.smcvt.edu/library

Information Technology

The Information Technology Department (IT) is committed to creating a robust technology environment for the students, faculty, and staff of Saint Michael’s College. The Department is the primary information technology provider on campus and the campus advocate for intelligent and effective use of technology. IT provides tools and services critical to student learning, campus living, and efficient operations. These tools include administrative and academic applications, a reliable, secure and fast network, telecommunication services, support for the appropriate integration of technology into teaching and research, web support, and media resources. The department is committed to innovation and quality customer service.

All computer labs, electronic classrooms, offices, and residential areas are fully wired and have access to the campus computer network (Mikenet), telephone services and cable services. Wireless network connections are available in the library, most classrooms, the student center, and many meeting and functions spaces. Saint Michael’s College provides a network account, an e-mail mailbox, a personal web page and a voice mailbox for all students, faculty and staff on campus. The College uses the Saint Michael’s @smcvt.edu e-mail address and voicemail as its official modes of communication with students. Students must monitor these accounts even if they have other providers for these services. The campus network provides connectivity to high-speed Internet access, electronic mail, network printing, access to specialized applications for courses and full access to our library online catalog and databases. The campus cable TV service offers broadcast stations, three academic campus cable channels, two satellite broadcast channels, a campus movie channel and a campus bulletin board.

Contact information: Helpdesk phone number 802-654-2020, e-mail us at IThelp@smcvt.edu or visit us on the Web at www.smcvt.edu/itweb.

Edmundite Center for Peace and Justice

The Edmundite Center for Peace & Justice receives generous support from two endowed funds: The Esther Sorrell Lecture Series, and The Class of 2000 Peace and Justice Endowment.

The mission of the Edmundite Center for Peace and Justice is:
To integrate peace and justice concerns into everyday life of our college community.

A prominent aspect of the Edmundite tradition is a commitment to service rooted in love of God, and love of neighbor that respects the freedom and dignity of all people. The center shares in the mission of Saint Michael’s College to create an environment of teaching and learning that cultivates a commitment to service. Aiming to create educational opportunities where all are welcome with a spirit of openness and hospitality, the center will strive to image a world rooted in justice and peace. Since engagement with the concerns of the world are central to the learning process, the center will foster scholarship and service informed by the biblical call “to act justly, love tenderly and walk humbly with our God (Micah 6:8).”

To achieve this mission, the center offers a variety of learning opportunities in collaboration with academic departments, student services, other college departments, and other institutions of higher education. In providing experiential learning in a variety of local, national, and international contexts, the center draws upon the good will of church, community, agency, and government leaders willing to share their resources and experiences.

A minor in Peace and Justice was established in 2004. The Class of 2000 created an endowment to support the center. For further information on the program, please contact Laurie Gagne at 802-654-2205 or e-mail lgagne@smcvt.edu.

The Writing Center

Located in Library 119, the Writing Center offers free help with writing of all kinds, at all stages of the process. Our coaches are students who have been trained to ask the questions and give the answers you need to improve your writing. You can just drop in, or make an appointment on the door.

Writers of all sorts use the Center: first-year students revising their first papers; international students wrangling with English idioms and articles; LD students with proofreading to do; journalism and business students wanting to “cut the lard”—even seniors and graduate students working on their theses. The atmosphere is friendly and relaxed, but most of all helpful—a place to learn the ropes, from peers who have been exactly where you are.

For students who love writing, the Center can also be a place to get teaching experience, help out your fellow students, and add a valuable line to your resume. To learn how to become a coach, contact the director, Elizabeth Inness-Brown, at 802 654-2441, or visit our web site.

Independent Coursework

Independent study and research is encouraged by the College as a complement to regular coursework for qualified students; a 3.0 minimum quality point average is required. Independent coursework proposals are generally approved by the Assistant Dean of the College no later than the last day of the course change period. Supplemental to regular tuition costs, a required administrative fee is incurred for independent coursework; please contact the Assistant Dean of the College office for that amount.

Academic Internships

The Academic Internship Program at Saint Michael’s provides the opportunity for students to integrate their academic studies with a supervised work experience. Internships are available to all majors, and involve work in such areas as business administration, communications, the environment, fine arts, human resource development, legal advocacy, market research, social services and finance, sales/marketing, public relations, and human resources. All requirements and internship sites are listed on our web site.

Applicants must have junior or senior standing, although exceptionally qualified second-semester sophomores may be considered. Transfer students must have completed a minimum of one semester of college work at Saint Michael’s. Internships may not be done as an overload during a regular academic semester.

Applicants are required to have a 2.7 minimum cumulative grade point average. The majority of internships are taken for three credits. The Director of the Internship Program will assist students in identifying internship placements and in preparing the application.

Opportunities for overseas internships are available through the Office of Study Abroad. Non-Academic internship opportunities are available through the Student Resource Center.

Service-Learning

The Service-Learning Program at Saint Michael’s provides students the opportunity to enrich their academic studies with relevant, meaningful service work, performed locally, nationally, and internationally. Critical reflection, as directed by the professor, integrates the classroom and community experiences. The service experience functions as an additional “text” from which to study a given discipline. Over the years Service-Learning courses have been offered through a number of departments and programs, including Business, Education, English, Global Studies, Political Science, Psychology, and Sociology and Anthropology, and in select sections of the Peace and Justice First-Year Seminar. Placement opportunities have included area elementary or high schools, non-profit organizations, and social service agencies.
The list below is a sample of Service-Learning courses offered at the College: 
            

Air Force and Army ROTC

The Air Force ROTC program is offered to Saint Michael’s students at Norwich University. AFRTOC, which offers superior pre-professional opportunities to future career Air Force Officers, has both two- and four-year programs. Interested students should contact the  AFROTC Office at Norwich University 1-802-485-2460. Visit Air Force ROTC for a program description.

Army ROTC is available to Saint Michael’s students at the University of Vermont. AROTC gives students hands-on experience in leadership roles in and outside the classroom that will lead to success in college, as an Army officer, or in any profession. Interested students can contact the AROTC office at UVM 1-802-656-5757.  Visit Army ROTC for a program description.

College-Level Examination Program (CLEP)

Saint Michael’s College participates in the College-Level Examination Program (CLEP). The Educational Testing Service of Princeton, New Jersey has prepared standardized tests which are designed to measure college-level learning acquired through independent reading, job-training, television programs and other non-traditional educational sources. Students enrolled at Saint Michael’s may submit scores of these CLEP examinations to be evaluated for credit.

CLEP scores at or above the sixtieth percentile can be used to fulfill Liberal Studies or prerequisite requirements. No more than six credits can be given for any one examination, and no more than a total of thirty credits will be accepted by Saint Michael’s College for CLEP examinations. Contact the Office of the Registrar for detailed information.

Advanced Placement Program

Saint Michael’s College participates in the Advanced Placement Program of the College Entrance Examination Board. Students who have taken A.P. courses in high school and who score three or above on Advanced Placement Exams will be considered for college credit and/or course waiver. Some departments require a score of four or five for the awarding of credit. There is additional infromation at the AP web site.

International Baccalaureate

Saint Michael’s College will consider awarding up to six hours of credit for each subject area if a student scores at least five on the higher level examination of the International Baccalaureate. For more information, contact the Office of the Registrar.

Academic Integrity

The College exists primarily to sustain the pursuit of knowledge. Scholarship, teaching and learning are possible only in an environment of academic integrity characterized by honesty and mutual trust. Simply expressed, academic integrity requires that one’s work be one’s own. It is the responsibility of every member of the college community—faculty members, students and administrators—to ensure that the highest standards of academic integrity are maintained.

Because violations of academic integrity threaten the intellectual climate central to the pursuit of knowledge, they cannot be tolerated and sanctions will be imposed for any violation of this important trust. Violations of academic integrity include the following: plagiarism, unauthorized assistance, interference, and multiple submission. A more detailed explanation of academic integrity violations and the procedures for dealing with violations of academic integrity are presented in the Student Handbook and Code of Conduct.

Examinations

Tests may be held at any time during a course at the discretion of the instructor. If a final exam (whether cumulative or not) is given, it should be given during exam week, not during the last week of classes.

Make-up examinations may be given to students who are legitimately absent from a final examination. Requests for make-up examinations are made directly to the professor of the course. Students who are suspended for disciplinary reasons are not eligible to take examinations or to make them up, unless such permission is given at the time of suspension.

Grading System

Instructors report final course grades at the end of each semester; they report grades of D or F at mid-semester. Grades are reported and recorded as letter grades. Student averages and rank in class are computed on the following quality point basis.

When a course is taken on a pass or fail basis, a passing grade is indicated by the letter P and a failing grade by the letter F. The F grade is assigned zero quality points and is computed in the student’s average. A pass grade cannot be assigned quality points and, therefore, is not computed in the average.

To determine the quality points earned for a particular course, multiply the number equivalent to the letter grade by the credit hours assigned to the course. For credit notations see the descriptions of particular courses in the Courses  section of this catalog. Thus an A in Biology 151 (4 semester hours) earns 16 quality points (4 quality points x 4 semester hours).

To arrive at the quality point average (QPA), add the quality points for all courses. Then divide this sum by the number of credit hours attempted.

Other Grade Notations

Instructors may also use the following letters in reporting grades:

Grades of I, X, and WD are not computed in the student’s average. Grades of I and X must be made up within six weeks of the beginning of the semester following the assignment of the notation. A record containing such a notation is not eligible for honors in the semester in which it was incurred. After the make-up of an I or X, a new average will be computed and the student’s record changed accordingly. If an I or X is not made up, the final grade in the course becomes an F.

Academic Conflict Resolution Procedure

A student who believes that course work has been unfairly evaluated, or who has another conflict regarding academic matters less than Academic Probation/Dismissal or the Academic Integrity Policy, should use the following procedure:

1. As soon as possible, no later than the end of the sixth week of the following semester, the student must approach the faculty member to discuss the issue (when possible). In the event of a grade dispute, the student should seek an explanation of the method of evaluation and seek a determination that no error has been made.
2. If the student is not satisfied with the results of this conference, or if a meeting with the faculty member was impossible or unadvisable, the case must be presented in writing with supporting documentation to the department chair.
3. If, after consultation with the faculty member (when possible) and after a review of the written evidence, the department chair finds legitimate cause for complaint, he or she will try to work toward an equitable solution with the student and faculty member. If this fails, he or she will bring the matter to the Assistant Dean of the College. If the department chair concludes there is no cause for the complaint, the student may approach the Assistant Dean of the College, who will confer with the faculty member and the student.
4. If a student is still not satisfied with the outcome of the conference with the Assistant Dean, the student may formally appeal the grade. The grade will be reviewed by a panel consisting of the Dean of the College, the faculty member who gave the original grade, and a member the Curriculum and Educational Policy Committee, selected by that committee’s chair. If for some reason the original faculty member is unavailable, the department chair may appoint a substitute. The majority decision of this three-person panel will be final. If the decision is made to change the grade, the department chair from that field of study will be consulted by the Dean to help determine the final grade.

Repeating Courses

A course in which a student earns an F or D grade may be repeated. In non-major courses, both grades appear on the transcript and both are computed in the student’s cumulative quality point average. When a course in a student’s major is repeated, both grades remain on the transcript and are computed in the cumulative quality point average, but only the higher grade is computed in the major average. When a course that was passed is repeated for a better grade, the credits will count only once. When courses are repeated at other colleges or universities, only credits, and not grades, transfer.

Grades from Other Institutions

A grade of C minus or better is required in order for the credits to be considered for transfer from other institutions, but the grade is not calculated in the quality point average.

Dean’s List

A student who has completed a minimum of twelve credits of classes with grades, not including classes with a grade “P”, and achieves a grade point average of at least 3.4 in a particular semester is cited on the Dean’s List for that semester. A student whose record includes the grade of I or X is not eligible for inclusion on the Dean’s List, either at the end of the semester or when the I or X is changed to a permanent letter grade.

Graduation with Honors

Students who maintain the cumulative quality point averages specified below receive their degrees with honors listed. In calculating graduation honors, grade point averages are not rounded off.

Cum laude: 3.4
Magna cum laude: 3.6
Summa cum laude: 3.9

Probation and Dismissal

When a student’s cumulative quality point average is below the qualifying average, he/she is placed on probation and so notified. This qualifying cumulative quality point average escalates from a 1.6 in the first semester for the freshman year to a 1.8 at the end of the second term, a 1.9 at the end of the third term, and a 2.0 at the end of the fourth term and in each of the following semesters. A student with a cumulative quality point average under 1.0 at the end of the first term will be subject to automatic dismissal, unless a waiver is granted at the discretion of the Dean of the College, in consultation with the Academic Review Board. The minimum quality point average required for graduation is a 2.0 (“C”) in both the major and in all courses attempted.

While on probation a student’s participation in extracurricular activities may be restricted. Students on probation are also expected to participate in a program designed to assist them in making successful progress toward graduation. Furthermore, a student who is placed on probation at the end of a semester will have his/her record formally reviewed at the end of the following semester by the Academic Board of Review. If satisfactory progress is not being made, the board will recommend appropriate action, including possible dismissal, to the Dean of the College.

Dismissed students may be considered for readmission after at least a full fall or spring semester away, during which time the student must complete two approved courses at another institution of higher learning with a grade of B or better.  Other stipulations also apply; full details will be included in a letter sent to students dismissed for academic reasons.

Although the procedure listed above generally applies, Saint Michael’s College reserves the right to dismiss at any time, without giving additional reason, students whose conduct or academic standing it judges to be unacceptable. Neither the College, nor the officers, nor the trustees of the College will be under any liability for such dismissal.

Leaves of Absence and Withdrawals

Students may withdraw from the College for a limited period of time (leave of absence) or permanently. Under usual circumstances, a withdrawal form should be obtained from the Assistant Dean of the College, completed, and filed with the Office of the Registrar. If the withdrawal occurs early in the semester, there may be a partial refund of tuition and fees.

1. Leave of Absence. Students who intend to return may request a leave of absence from the College for up to two academic semesters. Students with leave of absence status will be assessed a continuance fee each semester. Please contact the Registrar’s Office for that amount. Registration materials should be requested in writing from the Registrar’s Office, and will be sent to the student’s home address at the appropriate time in the semester. These must be returned by November 1 for the spring semester and by May 1 for the fall semester to initiate the readmission process. Students on medical leave must provide evidence to the Dean of Students that the medical problem has been resolved. In the event that students either fail to pay the continuance fee or extend their leave beyond the two semesters, they will be reclassified as voluntary withdrawals (see below).
2. Voluntary Withdrawals. A voluntary withdrawal is provided to students who do not intend to return to the College. Students who have withdrawn in good standing may apply to return to the College with a letter of reapplication by November 1 for the spring semester or by May 1 for the fall semester. Letters should be sent to the registrar. Readmission of students who voluntarily withdraw will be on a space-available basis.

Class Attendance

Students should understand that the main reason for attending college is to be guided in their learning activities by their professors. This guidance takes place primarily in the classroom and laboratory.

The following policies have been established:

1. Members of the teaching faculty and students are expected to meet all scheduled classes unless prevented from doing so by illness or other emergencies.
2. The instructor of a course will set the attendance policy for that course.
3. The instructor may report excessive absences to the Assistant Dean of the College, who may warn the student.

Full-Time Student, Part-Time Student

A student who takes 12 to 18 credits is considered to be a full-time student. The successful completion of an average of 15.50 credits per semester for eight semesters will fulfill the credit requirements for graduation. A student should take in excess of sixteen credits only in consultation with the advisor. A student who enrolls in fewer than 12 credits is considered to be part-time.

Non-Degree Students

Students who have not been admitted into a degree program at Saint Michael’s may, with the written permission of the Assistant Dean of the College, be permitted to enroll in courses with space available after degree students have registered. Enrollment as a non-degree student is generally limited to a cumulative total of twelve undergraduate credits. To continue beyond 12 credits, the student must be formally admitted to the College through the usual application procedures of the Admission Office.

Course Overloads

Any non-first-year student with a cumulative grade point average of 2.5 or higher may petition the Assistant Dean of the College to take more than eighteen credits. A charge for credits in excess of eighteen is incurred; please refer to the Financial Information  page for that amount.  This charge will be waived only for overload credits in music ensemble courses (MU 372, MU 374, MU 375, MU 376, MU 377, MU 378) and/or Military Studies (MS).

Pass/Fail

With the permission of the instructor a course may be taken on a pass/fail basis. This option is open to those students who completed at least 15 credits in the previous semester with a quality point average of at least 3.0 in those courses. The following may not be taken on a pass/fail basis:

1. Courses in the department of the student’s major;
2. Courses outside the department of the student’s major which are major requirements;
3. Courses a student is taking to satisfy Liberal Studies requirements.

Students will make their selection of the course they wish to take on a pass/fail basis during the registration period (first week of semester). A special pass/fail form must be filed in the Registrar’s Office.

Pre-Registration

Students arrange their class schedules in a pre-registration period (normally in November and again in April) after consultation with their advisors. For the April pre-registration only, an advance deposit of $500 is required of each student who pre-registers for the following academic year. This must be paid by March 5. No student will be allowed to pre-register for classes or partake in room draw without certification by the Bursar’s Office that the deposit has been paid and that the student’s account has no outstanding balance. One-half of the deposit ($250) is refundable before July 1. The deposit is credited to the student’s account.

Change of Course or Section

Students may, without charge or penalty, request a change of course or section up to and including the seventh class day in any given semester.

Students may withdraw from a course through the tenth week in  a semester and a final grade of “WD” will appear on the record. Leaving a course after the tenth week or failure to file the required forms will result in a final grade of “F”. A student wishing to make a course change should make this request through the Registrar’s Office. The student is responsible for notifying the instructors involved and his/her academic advisor when a course or section change is made and for filing an official signed form with the Registrar.

Courses at Other Institutions

Saint Michael’s students may wish to take courses at other colleges or universities; frequently these are summer school courses offered at an institution convenient to the student’s summer residence. A maximum of two courses per six-week term is permitted provided that each course has been approved in advance. The student must present a catalogue course description and a completed summer session permission form to the registrar. The department chair and the registrar or the Assistant Dean of the College will then grant or deny approval; if a course is comparable to a Saint Michael’s College offering, such approval is generally granted. It is not recommended that students take courses in their major at other institutions; if they do so, they must obtain the additional approval of the Department Chair. A grade of C minus or better is required in order for the credits to be transferred, but the grade is not calculated into the quality point average.

Students who wish to enroll for a semester or year of study at a college or university other than Saint Michael’s must seek approval from their academic advisor and the Assistant Dean of the College.

Family Educational Rights and Privacy Act of 1974

The Family Educational Rights and Privacy Act of 1974 pertains to student educational records maintained by Saint Michael’s College. The act states that students can have access to their educational records, and at the same time the Act protects the rights to privacy of students by limiting the transferability of records without their consent. The following guidelines are presented to assist all members of the Saint Michael’s community in understanding the provisions of the act as they apply to Saint Michael’s College.

College Policy on Student Access to Educational Records

All current and former students will have access to their educational records upon written request to the applicable office. Each office will comply with all requests within a reasonable length of time, but not later than forty-five days from the date of receipt of the written request. Educational records include academic records, confidential letters and statements.

Records not covered by the act include any record received prior to January 1, 1975, financial records of parents, private notes of faculty and administrative officers, law enforcement records, and medical or psychiatric records. A physician or psychiatrist may review medical or psychiatric records if requested by a student.

Students may waive, in writing, access to recommendations and evaluations. A waiver must be filed with each individual office. The act does not provide for blanket waivers of access to all educational records.

A student who requests access to an educational record is expected to present valid identification.

Students may request unofficial copies of any educational record and also request that official copies sent directly to other institutions. A fee is incurred; please contact the Registrar’s Office for that amount.

College Policy on Release of Confidential Records

The College will not release any educational record concerning any student or former student unless a written statement authorizing such a release is received from the student or former student. Exceptions to this policy are:

1. Faculty, staff, administrator, other professional or service provider employed by or contracted with the College having legitimate educational interests in the record.
2. Authorized federal and state officials in the process of administering educational programs.
3. Requirements of administration of the Financial Aid Program.
4. Accrediting organizations in carrying out their accrediting function.
5. Parents providing documentation that the student is a dependent.
6. Directory information (see below).
7. Organizations conducting studies on educational programs, provided that the identity of the student is not revealed.
8. In an emergency situation involving the health or safety of the student or other persons.

The College will advise all recipients of student records that only authorized persons may see the records. Each College office will keep a record of all individuals requesting or receiving student records except as noted in item number one above.

Students who wish to give a blanket authorization for the College to share information from the educational record with parents, legal guardians or other designated persons may file a form with the Registrar’s Office.

Directory Information

The College will, in the course of the school year, release to the public certain information regarded as directory data. If a student does not want this information publicized, he/she must request in writing on an annual basis that such information not be published. Saint Michael’s College considers the following to be “Directory Information”:

Hearings

A student may challenge any educational record that he/she feels to be inaccurate, misleading, or a violation of privacy. This policy does not apply to academic grades received for course work except when there is reason to believe that an error was made in recording grades to the transcript.

When a student desires to challenge a record, every effort should be made to resolve the question with the office involved. If this is not possible, the student must submit in writing to the coordinator of the Family Educational Rights and Privacy Act of 1974 a statement outlining the alleged inaccurate, misleading or inappropriate data or statement contained in the record. The coordinator will appoint an impartial college official who will conduct a hearing within forty-five days of receipt of the written request. The results of the hearing will be transmitted in writing to the student and all other parties involved. The student may appeal the decision to the president of Saint Michael’s College. The President’s decision will be final.

The above policy statement is subject to amendment from time to time, subject to approval by the Board of Trustees.

Family Educational Rights and Privacy Act Coordinator

John Sheehey, Registrar, Founders 112, 802-654-2571

Gender-Neutral Language

The mission statement of Saint Michael’s College demands that we respect the dignity of each person. The College’s non-discrimination clause furthermore mandates fair treatment regardless of gender. In light of these objectives, faculty, staff, administrators, students, trustees, and friends of Saint Michael’s are encouraged to communicate in a gender-neutral manner.

Services for Students with Disabilities

Services for students with disabilities are coordinated through the Office of the Vice President for Student Affairs. The College engineer deals with facility accessibility issues and supports the services coordinated by Student Affairs. Academic services for students with disabilities are coordinated by the Academic Compliance office. Any questions or concerns about such services should be directed to:

Learning Disabilities Policy

Saint Michael’s College is devoted to ensuring equal educational opportunities and a responsive campus environment for students with disabilities. Students wishing to disclose a learning disability or a physical disability that affects learning and who are in compliance with the Americans with Disabilities Act, Sec. 504, may receive additional support. A clear understanding of strengths and weaknesses in learning and of the influence of the disability on current and past educational processes will afford a broader assessment of capabilities, challenges, and consonant needs. To ensure the provision of reasonable and appropriate accommodations for students with learning disabilities, students needing such accommodations must provide current and comprehensive documentation, including a copy of a psycho-educational evaluation completed within the past three years that includes a measure of cognitive functioning, a documentation of the learning problem(s), and current measures of reading, math, and written language achievement. The testing must be conducted by a certified professional, must address the nature of the disability, and should provide suggestions for reasonable accommodations. The earlier the information is received, the better prepared we will be to address specific needs.

Mail material to:
Antonia Messuri, Director, Accessibility Services
Saint Michael’s College
One Winooski Park, Box 389
Colchester, Vermont 05439
Or fax material to: 802-654-2974